Presentation Guidelines

After assessing several options the committee has decided that all on-line presentations will be made live via Zoom (https://zoom.us/). Please ensure that you can use zoom and that your country is not blocking international access to Zoom.

IFEEC2023 will have three Zoom rooms, one for each conference stream, each room is paired to a physical room at the conference venue.

All on-site sessions will be made available on-line via Zoom so the on-line audience has maximum access to the on-site conference.

The on-site and the on-line Zoom sessions will not be recorded.

Zoom Room Details

Room	Zoom Meeting Link	Zoom Meeting ID
IFEEC2023 Harris	https://us02web.zoom.us/j/81081777350	810 8177 7350
IFEEC2023 Jones	https://us02web.zoom.us/j/82230349891	822 3034 9891
IFEEC2023 Broadway	https://us02web.zoom.us/j/86950338118	869 5033 8118

Mute your microphone before you enter the session

On-Line Presentation Guide

If you are presenting on-line then all the presentations in your session will be on-line. The presentation will still be shown in a physical room at the conference and there will be delegates in the room.

• Ensure Zoom works on your laptop or desktop computer.
• Obtain a headset-microphone and use it.
• Prepare your presentation in PowerPoint for a 16:9 screen.
• 10 minutes before the start of your session (not your presentation time) you should:
  • Log in to the Zoom room for your presentation.
  • Change your Zoom name to:
    • session_paper-number-in-session_your_name
    • e.g. CS3-I_2_Myeongha_Hwang 
  • Send a message in the Zoom chat indicating that you are present for the session so the room coordinator knows to schedule your presentation.
• You are expected to be in the presentation Zoom room for the entire duration of the session you are presenting in. DO NOT turn up just before your scheduled presentation time.
• When it is your turn to present the session chair will announce you and the room coordinator will enable your mic and give you screen share capability.
• Share your presentation screen and make your presentation as usual.
  • You should practice how to do screen share
• Be prepared to answer question from the audience directly via audio and via Zoom chat.
• Once your presentation and questions are complete the room coordinator will disable your mic and screen share ability and pass the floor to the next presenter.
  • You should now change your Zoom name back to your normal name
• Your microphone should be muted when you are not presenting or asking a question.

On-Site Session Presentation Guide

• Prepare your presentation in PowerPoint for a 16:9 screen.
• Place your presentation on a USB drive and take it to the conference with you.
• Your presentation file should be named as follows to allow us to find the right presentations in the right order for the session:
  • session_paper-number-in-session_your_name
  • e.g. CS3-I_2_Myeongha_Hwang.pptx (see example below)

• In the meal break immediately before your presentation session, and at least 10 minutes before the start of the session, go to the room where you are presenting and give the USB drive to the room coordinator (not the session chair).
• The coordinator will load your presentation onto the conference laptop in a folder for your session and return the USB drive to you.
• When it is your turn to present, open your presentation from the laptop folder and make your presentation as usual being sure to use the microphone on the lectern.
  • Powerpoint will be in two-screen presenter mode, be sure you are familiar with it.
  • A Logitech Presenter (laser pointer and slide advance) will be available for you.
• The laptop screen will be shared on Zoom so the on-line audience can see and hear your presentation. 
• Remember, the on-line delegates can not see where you point with the laser pointer so use the laptop pointer if you need to.
• Once your presentation and questions are finished close the presentation in preparation for the next presenter.
  • The room coordinator will be available to help you.
  • The room coordinator will delete all the presentations in the folder at the end of the session.
• You are expected to be in the presentation room for the entire duration of the session you are presenting in. DO NOT turn up just before your scheduled presentation time.